Payroll Statutory Compliance India

Statutory Compliance,
PF, ESI, TDS, PT & LWF.

QkrHR calculates, deducts, and files every statutory obligation automatically — at current rates, every pay cycle. No compliance specialist needed. No manual rate updates. No missed deadlines.

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Payroll Statutory Compliance India
Caravan Roadways Pvt. Ltd.
Niladri Buildcon Pvt. Ltd.
Fascent Pvt. Ltd.
Chatspark Pvt. Ltd.
Artboard
Kothari Tek Solution Pvt. Ltd.
Indian Institute of Technology Roorkee
Indian Institute of Technology Roorkee
Help a Child DRC
Pavaki Infrasolutions
iventus capital
Touchfinger Services LLP
Frank Nights
SRSG Broadcast India Pvt. Ltd.
GPS
KISSAN ENVIROCARE INDIA PRIVATE LIMITED
Capital Power Systems Ltd.
Nexgen Techtronics Private Limited
Shalimar Paints Ltd.
Bhanu Prakash Soap Work
Alacrit Retail Pvt. Ltd.
Vision Plus Global Services
Pousny Food and Beverages Pvt Ltd
Fire Solution
DSK Enterprises
Raj Group of industries
KD Electrical Pvt Ltd Industry- Electrical
Hitech Enviro Engineers
S K Enterprises Pvt. Ltd.
Indian Institute of Technology (BHU) Varanasi
Swastik Agro Products (MAHI MANGO)
Kingmaker Insence Stick
Hindustan Herbal Pvt Ltd
Kothari Tek Solution Pvt. Ltd.
A Care Logistics
Alcostar Group
Ats
Basil Woods Junior
Daughter Nidhi
Oneness Network
Orgatek
Pahal
Regal Mep
Syandan
Thnxpe
Verify Shield
How Payroll Runs in QkrHR

Compliance in Three Steps - After Every Payroll Run

Every approved payroll run in QkrHR triggers the full compliance cycle automatically. Your team doesn't have to initiate, track, or manage any of it.

1

Auto-Calculate at Current Rates

As soon as attendance is locked and payroll processing begins, QkrHR calculates all five statutory contributions for every employee—applying their salary, work location, and tax regime. Rates are always current. No circular- hunting, no spreadsheet updates when EPFO or ESIC changes a rate.

2

Auto-Generate Challans & Returns

After payroll approval, QkrHR generates every required document automatically — PF ECR file, ESI contribution challan, PT challans (state-wise), TDS payment challan, and Form 24Q. No manual preparation. No downloading separate tools. Everything is ready to upload or submit.

3

Stay Always Audit-Ready

Every calculation, deduction, and filing is logged with timestamps, amounts, and the payroll run it belongs to. At any audit —internal or statutory — your complete compliance history is one export away. Nothing to reconstruct. Nothing missing. QkrHR makes audit prep a non-event.

Provident Fund (EPF)

Your PF Compliance - Calculated, Filed & Reconciled Every Month

EPF is one of the most scrutinized statutory obligations in India. QkrHR handles every component of PF — employee deduction, employer contribution, EPS split, ECR file generation, and exemption management — without any manual intervention.

  • Employee PF: 12% of basic salary — deducted automatically every pay cycle
  • Employer split: 8.33% to EPS (capped at ₹15,000 basic) + 3.67% to EPF account
  • ECR (Electronic Challan-cum-Return) file auto-generated for EPFO direct upload
  • VPF (Voluntary PF) contributions tracked and included when employees opt in
  • PF exemptions (for exempt establishments) handled correctly without manual adjustment
  • New joiner UAN linking and exit settlement PF calculations built in
Flexible salary configuration with QkrPayroll software
Employees' State Insurance (ESI)

ESI Applicability Checked Per Employee - Every Cycle, Automatically

ESI is tricky because it depends on an employee's gross salary that month — not their CTC. QkrHR checks applicability dynamically each pay cycle, so an employee whose gross crosses ₹21,000 is handled correctly without any manual flag from HR.

Flexible salary configuration with QkrPayroll software
  • Applicability threshold (≤ ₹21,000 gross) checked per employee every single pay cycle
  • Employee (0.75%) and employer (3.25%) contributions calculated and deducted automatically
  • ESI contribution challan auto-generated for ESIC portal — ready to upload monthly
  • Half-yearly ESI return generated for each ESIC sub-code — April-September and October-March
  • Branch-wise ESIC code management for multi-location businesses
  • New joiner ESI IP number generation and exit handling built into employee lifecycle
TDS — Section 192

TDS Calculated to the Rupee - Old Regime, New Regime, Employee's Choic

TDS under Section 192 is the most complex statutory calculation in payroll — it depends on projected annual income, declared investments, HRA claims, and which tax regime the employee has chosen. QkrHR handles all of it, and generates Form 16 and Form 24Q without any manual preparation.

  • Old tax regime — deductions under 80C, 80D, HRA, LTA, and others appliedas declared
  • New tax regime — standard deduction applied, TDS computed on new slab rates
  • Employee portal for investment declarations — proof submission tracked and verified
  • Monthly TDS adjusted based on projected annual income — no year-end surprises
  • Form 16 Part A and Part B auto-generated and distributed to every employee at year end
  • Form 24Q quarterly returns ready for TRACES filing — zero manual data entry
Provident Fund (EPF)
Professional Tax & Labour Welfare Fund

State-Wise PT and LWF - Pre-Configured, Never a Manual Update

Professional Tax rules differ by state — different slabs, different frequencies, different employer obligations. QkrHR has every PT-applicable state pre-configured. Just assign employees to their work location, and QkrHR handles the rest.

Professional Tax & Labour Welfare Fund
  • All PT-applicable states pre-configured — KA, MH, WB, TS, AP,TN, Gujarat, and more
  • State-specific slabs, applicable months, and employee/employer shares applied automatically
  • LWF contributions — employee and employer amounts — tracked by state-specific cycle
  • LWF deducted in the correct month (June/December or state- specific) — auto-scheduled
  • When employees relocate between states, QkrHR switches their PT configuration automatically
Gratuity & Bonus

Beyond Monthly Compliance, Gratuity and Bonus, Computed Correctly

Two obligations that catch many businesses off-guard. QkrHR computes both correctly, every time, based on current law.

Gratuity

Payable to employees completing 5+ years of continuous service under the Payment of Gratuity Act, 1972. QkrHR calculates gratuity based on last drawn basic salary and completed years — accurately, without manual formula application.

  • ✓ Formula: (Last basic salary × 15 × years served) ÷ 26
  • ✓ Triggered automatically at employee exit after 5 years
  • ✓ Gratuity liability report for finance planning

Statutory Bonus

Under the Payment of Bonus Act, 1965, employees earning up to ₹21,000/month are entitled to a minimum 8.33% bonus on ₹7,000 (or minimum wage, whichever is higher). QkrHR computes eligibility and bonus amounts during the annual cycle without manual calculation.

  • ✓ Eligibility check: employees ≤ ₹21,000/month gross
  • ✓ Minimum 8.33% — maximum 20% based on allocable surplus
  • ✓ Paid directly through payroll in the applicable month
Challans & Returns

Every Document, Auto-Generated After Every Payroll Run

No more downloading separate tools, running reports manually, or building Excel challans. Every filing document is ready in QkrHR the moment payroll is approved.

ECR

PF ECR Challan

Monthly · After payroll approval

As soon as attendance is locked and payroll processing begins, QkrHR calculates all five statutory contributions for every employee — applying their salary, work location, and tax regime. Rates are always current. No circular-hunting, no spreadsheet updates when EPFO or ESIC changes a rate.

✓ ✓ Auto-generated
ESI

ESI Contribution Challan

Monthly · Per ESIC sub-code

ESI challan with employee and employer contribution breakdowns, formatted for ESIC online portal upload. Branch-wise if applicable.

✓ ✓ Auto-generated
TDS

TDS Payment Challan

Monthly · Section 192 payment

Monthly TDS challan (ITNS 281) showing total TDS deducted across all employees for the month — ready for online tax payment.

✓ ✓ Auto-generated
24Q

Form 24Q — TDS Return

Quarterly · Q1 to Q4

Quarterly TDS statement for salaries — including all deductions, employee-wise TDS amounts, and PAN details — ready for TRACES filing.

✓ ✓ Auto-generated
F16

Form 16 — Part A & B

Annual · Financial year end

Complete Form 16 for every employee — Part A (TDS certificate from TRACES) and Part B (salary breakup and deductions). Auto-distributed via employee portal.

✓ ✓ Auto-generated
PT

Professional Tax Challans

Monthly / Quarterly · Per state

State-specific PT challans generated per applicable state based on employee work locations. Multi-state businesses get each challan independently.

✓ ✓ Auto-generated
Audit Readiness

Always Audit-Ready, Nothing to Reconstruct, Nothing Missing

Most payroll compliance headaches come from audits — scrambling for records, reconciling challans, proving filings were made on time. QkrHR keeps everything indexed and exportable from day one.

PF / EPF
Monthly ECR15th of next month
✓ Auto-generated
Penalty for delay12–18% p.a.
ESI
Monthly challan15th of next month
✓ Auto-generated
Half-yearly returnNov 11 • May 12
TDS
Monthly TDS payment7th of next month
✓ Auto-generated
Form 24Q31st of month after Q
PT & LWF
PT challanState-specific date
✓ Auto-generated
LWF deductionJune / December
Audit Readiness

Always Audit-Ready, Nothing to Reconstruct, Nothing Missing

Most payroll compliance headaches come from audits — scrambling for records, reconciling challans, proving filings were made on time. QkrHR keeps everything indexed and exportable from day one.

Complete Compliance History

Complete Compliance History

Every statutory calculation, deduction, and challan is stored with the payroll run it belongs to. Filter by period, employee, or compliance type. Export in seconds.

Timestamped Filing Records

Timestamped Filing Records

Every challan generation, payroll approval, and rate application is timestamped with who did it and when. The audit trail is complete and tamper-evident.

Statutory Liability Reports

Statutory Liability Reports

Month-wise and year-wise liability summaries for PF, ESI, TDS, PT, and LWF — for both HR reconciliation and Finance ledger matching. One-click export.

Rate Change Log

Rate Change Log

Every time a statutory rate is updated in QkrHR, the change is logged with the effective date. You always know which rate applied to which pay cycle — no ambiguity during audits.

Employee-Level Drill-Down

Employee-Level Drill-Down

For any employee, at any point in time — see the exact PF, ESI, TDS, and PT deducted, the challan it was part of, and the payroll run it came from. Audit answers in seconds.

Secure, Role-Restricted Access

Secure, Role-Restricted Access

Compliance records are accessible to Finance and HR admins based on their role. Auditors can be given read-only access to specific periods — no full database exposure needed.

Frequently Asked Questions

Haven't got your answer? Contact our support now

Statutory compliance in payroll refers to the mandatory deductions, contributions, and government filings that every Indian employer must make on behalf of employees each month — PF, ESI, TDS under Section 192, Professional Tax, and LWF. Non-compliance carries penalties, interest, and legal liability. QkrHR automates all five — calculations, deductions, challan generation, and return filing.

QkrHR supports both old and new tax regimes under Section 192. Employees declare their preferred regime through the QkrHR self-service portal. TDS is calculated on projected annual income under the chosen regime — investment declarations and HRA exemptions applied for the old regime, standard deduction and new slab rates for the new regime. Form 16 and Form 24Q are generated accordingly.

Yes. After every approved payroll run, QkrHR auto-generates the PF ECR file, ESI contribution challan, PT challans (per state), TDS payment challan, and LWF contribution reports. Form 24Q quarterly TDS returns and Form 16 (Part A and Part B) are generated at the right point in the compliance cycle — no manual preparation or separate tool needed.

QkrHR automates five statutory compliances: EPF/PF (12% employee + 12% employer on basic salary), ESI (0.75% employee + 3.25% employer for employees earning ≤ ₹21,000/month), TDS under Section 192 (old and new tax regime), Professional Tax (state-wise slabs), and Labour Welfare Fund. Challans, ECR files, Form 24Q, and Form 16 are all auto-generated after every payroll run.

Yes. QkrHR pre-configures Professional Tax rules for all PT-applicable Indian states — Karnataka, Maharashtra, West Bengal, Telangana, Andhra Pradesh, Tamil Nadu, Gujarat, and more. Slab rates, applicable months, and employee/employer contributions are applied automatically based on each employee's work location. State-specific PT challans are generated independently.

EPF (Employee Provident Fund) is a mandatory retirement savings scheme under the EPF Act 1952. Both employee and employer contribute 12% of basic salary monthly. Of the employer's 12%, 8.33% goes to EPS (Pension Scheme) on a salary cap of ₹15,000, and 3.67% goes to the PF account. QkrHR calculates all components automatically and generates the monthly ECR file for EPFO upload — including VPF contributions and PF exemption handling.

Never Fear a Compliance Audit Again.

500+ Indian companies run payroll on QkrHR. Book a 30-minute demo — we'll walk you through a full pay run, live.

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