HRMS for Retail Chains and Multi-Store Teams
Every Store Runs Its Own Shifts.
You Run One Payroll.
Shifts, weekly offs and state holidays set per store and approved by store managers, with Professional Tax applied correctly in every state.
Where Store HR Breaks Down
Attendance in WhatsApp Groups
Store managers send attendance as messages or photos, and HR re-types it before payroll.
Weekly Offs Nobody Can Check
Staggered offs and swaps are agreed on the floor and never recorded, so overtime and leave are argued later.
One Rule for Every State
Head office applies its own state's hours and holidays to every store.
How a Retail Month Runs on QkrHR
Stores set their local rules, managers approve on the floor, head office runs one payroll.
Set Up Each Store
Each store is a location with its state, holiday calendar, shifts and manager.
Anna Nagar · TN holidays · 3 shifts · manager + deputyStaff Punch at the Store
On a biometric device or the web, or on mobile inside the store's geofence.
09:58 · Andheri · opening shift ✓Store Managers Approve
Leave, weekly-off swaps and corrections go to the store manager's Pending Actions inbox.
Pending: Andheri 1 · Anna Nagar 2One Payroll Across States
Attendance locks, then payroll runs with PT by each store's state.
56 staff · PT (MH, KA, TN) · locked ✓What Retail and Multi-Branch Teams Need,
and Where It Is in QkrHR
Stores open long hours, seven days a week, across states with different rules. Store managers run attendance; head office runs payroll. These are the needs that follow, with the QkrHR plan that covers each.
| Need | Why it matters | In QkrHR |
|---|---|---|
| Store Shifts | Opening, mid and closing shifts overlap, and weekend cover changes week to week | Basic shifts and comp-off rules in all plans; rotational rosters with shift swap on Growth |
| Staggered Weekly Offs and State Holidays | Stores stay open while staff take offs on different days, and holidays differ by state | Holiday calendar per location |
| State Working-Hour Rules | Daily hours for shops differ by state under each Shops and Establishments Act | Set shift rules per store's state |
| Punching at the Store | Some stores have a device, some don't | Biometric and web punch in all plans; geofenced, geo-tagged mobile punch on Foundation |
| Attendance Exceptions | Missed punches and short shifts pile up by month-end | Bulk and backdated regularisation on Foundation |
| Store Manager Approvals | Requests shouldn't wait for head office | Pending Actions inbox in all plans; delegation when a manager is away on Foundation |
| Payroll Across States | Each store's state brings its own Professional Tax | Multi-entity payroll with PT for 18 states, all plans |
| Reports by Store | Area managers compare attendance and overtime across stores | Standard report pack and data grid in all plans; custom report builder on Growth |
This page covers the HRMS side of stores: shifts, attendance, approvals and payroll. It doesn't cover sales targets, incentives tied to POS data or footfall-based scheduling; ask in the demo if you need them.
Questions Retail HR Teams Ask
Related Industries
- Running your own delivery fleet? See HRMS for logistics.
- Running round-the-clock rosters? See hospital HRMS.
- Just a few stores so far? See small business HR software.
See a Retail Chain's Month on Test Data
We'll set up stores in three states with their own shifts and holidays, approve a weekly-off swap, and run one payroll.