HRMS for Security Agencies and Facility Management
Payroll That Runs
on What Happened at Each Post
Guards and facility staff punch in at the client site, gaps get covered and approved, and PF, ESI and CLRA registers are included.
Where Security and FM Payroll Goes Wrong
Registers at the Gate
Attendance lives in a notebook at each client site and reaches HR days late, if at all.
Relievers Arranged by Phone
A supervisor fills a gap at 2 am, and nobody records who covered the post or for how long.
Payroll and Billing Disagree
Guards are paid from one sheet and clients billed from another, and the difference turns up in a dispute.
How a Security or FM Month Runs on QkrHR
Sites and posts first, then attendance on the post, then approved cover, then one payroll.
Set Up Sites and Shifts
Each client site is a location with its own geofence, shifts and supervisor.
Site C · hospital · 8 posts · 3 shiftsStaff Punch on the Post
Guards and facility staff punch on mobile inside the site's geofence.
22:02 · Site C · post 3 · geo-tagged ✓Gaps Are Covered and Approved
Supervisors swap shifts, fix missed punches and approve requests from the Pending Actions inbox.
Site B · post 4 · cover requestedPayroll Runs From the Post
Attendance locks, then payroll runs with overtime, PF, ESI, PT and the CLRA registers clients ask for.
Attendance ✓ → Finalised ✓ → Locked ○What Security and Facility Operations Need,
and Where It Is in QkrHR
Guards, housekeeping and technicians work at your clients' premises, around the clock, often for more than one client in a month. These are the needs that follow from that, with the QkrHR plan that covers each.
| Need | Why it matters | In QkrHR |
|---|---|---|
| Attendance at the Client Site | Paper registers at the gate can't be checked from head office | Geofencing and geo-tagged mobile punch, Foundation |
| Rosters for 24×7 Posts | Every post needs cover on every shift, including weekly offs | Rotational and auto-generated rosters with shift swap, Growth |
| Relievers and Replacements | Who covered an absent guard decides both pay and the client's bill | Shift swap, Growth. Ask in the demo how reliever postings are recorded for your sites. |
| Staff From Subcontractors | Some posts are filled by another agency's people | Contractor shift allocation, Growth |
| Fixing a Site's Missing Punches | No network at a site can wipe out a whole shift's punches | Bulk and backdated regularisation, Foundation |
| Double Shifts and Overtime | Overtime is paid at twice the ordinary rate beyond 8 hours a day or 48 a week | Overtime automation and slabs, Foundation |
| Compliance Papers Clients Ask For | As principal employers, clients check that your PF and ESI are paid | PF, ESI, PT for 18 states, TDS, challans, returns, statutory and CLRA registers, all plans |
| Several Companies or States | Some agencies run a separate company per region or state | Multi-entity payroll in all plans; unlimited entities on Foundation |
| Guards' Self-Service | Staff rarely visit the office to collect payslips or apply for leave | Android and iOS app, payslips on mobile, all plans |
| Reports by Site | Attendance by site is the basis for each client's invoice | Standard report pack and data grid in all plans; custom report builder on Growth |
This page covers HR and payroll software for attendance, rosters, approvals and payroll. It doesn't cover patrol or checkpoint tracking or client invoicing; ask in the demo if you need them. Agencies also need a PSARA licence from their state's Controlling Authority, so check its conditions with that authority.
Questions Security and FM Companies Ask
Related Industries
- Covering wards and nursing stations? See HRMS for hospitals and clinics.
- Guarding factories and plants? See payroll software for factories.
- Managing warehouses and hubs? See HR software for logistics and field operations.
See a Security or FM Month on Test Data
We'll set up three client sites with posts and shifts, cover a gap, and run payroll with PF, ESI and CLRA registers.