Leave Management
Leave Management That's Clear,
Flexible & Error-Free.
Fix leave once and for all — with a system built for real-world complexity. QkrHR handles every leave type, policy, accrual and approval automatically, so balances stay right and payroll gets clean numbers.
QkrHR solves all of this — in one flow.
- Manual balance tracking
- Fully automatic accrual
- Approval delays & lost requests
- Multi-level workflows + escalation
- Balance confusion at apply time
- Live balance visible before applying
- Sandwich & LOP errors
- Policy-driven, automatic calculation
- Payroll discrepancies every month
- Direct payroll integration
- No audit trail on adjustments
- Audit-logged, irreversible records
Set up once. Then let QkrHR run it.
Every leave type carries its own rules. Accrual rate, caps, carry-forward, encashment, eligibility and documentation requirements — set once at the type level, applied everywhere.
Any type your organization needs.
From standard statutory leaves to custom types no template anticipated — QkrHR handles them all without workarounds.
- Standard paid leaves - Casual, Sick and Earned, each accruing on its own schedule.
- Loss of Pay (LOP) — tracked and fed into payroll deductions automatically.
- Incident-based grants — Maternity, Paternity, Bereavement, Marriage; issued as a lump on the event.
- Custom types — any name, any rule, any eligibility condition you define.
Build a policy bundle once. It covers the whole group.
A leave policy picks which types apply, sets the year-end date, and adds cross-type rules. Per-type accrual and caps stay where they're defined — the policy just assembles them.
- Clubbing restrictions — control which leave types can't be taken back-to-back or combined.
- Sandwich policy - decides whether non-working days between two absences count as leave, with detailed sub-rules for patterns, types and deduction method.
- Year-end logic — drives carry-forward, lapse and encashment automatically.
Assign in a click. Balances credit themselves every month.
Map a policy to hundreds of employees by department, grade or location in one action. From that moment, accrual runs automatically — pro-rated for joiners and exits, logged line by line.
- Bulk assignment by department, location, grade or legal entity in one action.
- Effective date control — past-dated assignments adjust balances retroactively.
- Mid-year policy switch transfers balances forward; accrual differences apply from the new effective date.
- Monthly accrual runs automatically — view the log, re-run a month, or catch up specific employees.
- Pro-ration for mid-month joiners and exits, no manual maths needed.
Route every request to the right person — and never lose one.
Configure 1 to N approval levels by role, manager or user. Long leaves go down a stricter path. Stale requests escalate on their own. Nothing waits on a holiday inbox.
- Conditional routing — leaves over 5 days go to HR, short leaves auto-approve.
- Auto-escalation bumps requests if an approver doesn't act within set hours.
- Reassign approvals when a manager is away — nothing gets stuck.
- Email & in-app alerts at every stage, for both requester and approver.
Real-time leave visibility & workforce insights.
Every leave movement is logged. Filter by team, department, date or location — and export for stakeholders who don't log in daily.
- Leave calendar — team view of planned and approved leaves to plan cover in advance.
- Leave liability — the financial value of unused paid leave, critical for finance month-end.
- Utilization report — how much of each type is used vs earned, across groups.
- Pending approvals dashboard — flag stale requests before they auto-escalate.
Handle every case other tools push back to spreadsheets.
Real organizations run more than CL and SL. QkrHR has the right controls built in — not bolted on.
Leave Grants
One-time entitlements for Maternity, Paternity, Bereavement or Marriage — with maker-checker dual authorization so no one issues their own grant unchecked.
Compensatory Off
Reward weekend and holiday work with earned days. Configurable expiry window (30/60/90 days), minimum work hours and optional encashment at exit.
Short Leave
Hour-based time off for errands and appointments — capped per request and per month, so it shows correctly in attendance instead of as an absence.
Leave Regularization
Exception-based requests outside standard policy — including negative leave within a limit — routed to senior approvers with mandatory justification and monthly tracking.
Everyone gets the view they need. Only the view they need.
One platform, four clear lenses — employees, managers, HR and finance each see what drives their decisions.
Employees
Self-service, zero follow-up
- See live balance before applying
- Track request and approval status
- Apply, edit or cancel in self-service
- No need to call HR for balance info
Managers
Approve fast, plan cover
- Approve or reject from a single inbox
- See team leave calendar to plan ahead
- No missed or stale approvals
- Automatic alerts on escalation
HR Teams
Configure, monitor, control
- Build and assign leave policies
- Run and review monthly accruals
- Issue grants and adjust balances
- Handle regularization exceptions
Finance Teams
Payroll-ready, no re-keying
- Leave and LOP flow into payroll directly
- Leave liability report at month-end
- No discrepancies, no manual entry
- Faster, more accurate salary processing
Scales as your organization grows.
No two Indian companies run leave and attendance the same way. QkrHR bends to how you already work — by team, location, grade or contract type.
Multi-location
Separate policies per branch, city or country — each with its own leave types and year-end.
Multi-entity
Multiple legal entities under one account, each with independent policy configuration.
Hybrid & remote teams
WFH and remote employees on the same policy as office staff, or a different one.
Field & plant staff
Factory, site and contract workers with shift-linked leave rules and roster-aware calculation.
Enterprise-level complexity, handled with ease.
Leave Regularization (LR)
Exception handling with dedicated workflows, senior approvers, mandatory justification and monthly tracking.
Loss of Pay (LOP) Tracking
LOP tracked, adjusted via balance adjustments, and fed directly into payroll deduction calculations.
Restricted Holiday (RH/Floater)
Optional holidays employees can choose from a pool — tracked and approved like any leave type
Maker-Checker Validation
Dual authorization on leave grants — creator adds, a separate approver publishes. No self-approval gap.
Balance Adjustments
Manual add or deduct for any employee — every change logged with reason, user and timestamp.
Cancel, Edit & Unlock
Cancel pending or approved leaves, edit dates, and handle post-close corrections with full audit control.
Spreadsheets, biometric dumps, or QkrHR.
Most teams cobble attendance together from tools that were never meant to talk to each other.
| Capability | Manual register / Excel | Standalone biometric tool | QkrHR Leave & Attendance |
|---|---|---|---|
| Custom types, policies & eligibility | Limited | Full | |
| Auto monthly accrual & pro-ration | By hand | Basic | Automatic |
| Sandwich & clubbing rules | Built in | ||
| Multi-level approvals & escalation | Single-level | 1–N levels | |
| Grants, comp-off, LR, short leave | Partial | All covered | |
| Audit trail on every adjustment | Basic | Full | |
| Flows into payroll | Re-keyed | Export file | Direct |
| Glide data grid & approvals inbox | Exclusive |
Frequently Asked Questions
Haven't got your answer? Contact our support now
See your team's attendance go live today.
Start a free demo and run real attendance, leave and shifts for your own team — before you decide anything. No credit card · Works with your biometric devices · Set up in a day.